Privacy Policy

1. Introduction

CalAssist is a productivity tool that helps users manage their schedules, prepare for meetings, and track commitments and follow-ups discussed in meetings.

This Privacy Policy explains how CalAssist collects, uses, and protects user information when you use the CalAssist platform and website (calassist.ai).

2. Information We Collect

CalAssist collects only the information necessary to provide scheduling and meeting-assistance features.

Account Information

When you create an account we may collect:

• Name
• Email address
• Profile information provided by your authentication provider

Calendar Information

If you connect your Google Calendar or other calendar services, CalAssist may access:

• Calendar lists
• Event titles
• Event start and end times
• Event metadata such as recurrence rules
• Event attendees and meeting links

This information is used solely to provide scheduling and meeting assistance features within the CalAssist platform.

Meeting and Task Information

When using CalAssist features, the system may process:

• Meeting transcripts
• Meeting notes
• AI-generated summaries
• Action items and commitments extracted from meetings
• Tasks created by the user

Usage Information

We may collect basic system and usage data including:

• Device and browser type
• Log information
• Interaction events used to improve the service

3. How We Use Information

CalAssist uses collected information to:

• Display and manage your calendar events
• Create, edit, and delete calendar events at your request
• Detect scheduling conflicts and meeting density
• Generate meeting preparation briefs
• Extract action items and commitments from meetings
• Create reminders and follow-ups
• Improve system performance and reliability

CalAssist does not sell personal data to third parties.

4. Google API Data Usage

CalAssist integrates with Google Calendar using Google OAuth authorization.

CalAssist's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Specifically:

• Google user data is used only to provide user-requested functionality
• Google user data is not used for advertising
• Google user data is not sold or transferred to data brokers
• Google user data is not used to train generalized AI models

5. AI Processing and Data Segregation

CalAssist uses AI services to help analyze schedules and generate summaries.

To protect user privacy, CalAssist implements a data segregation architecture:

• Raw Google Calendar data remains inside CalAssist systems
• Third-party AI services receive only derived, anonymized scheduling metrics
• Personally identifiable information such as attendee emails, event descriptions, or organizer details are not transmitted to AI services

AI processing is strictly used to respond to user requests and is not used for training external AI models.

6. Data Storage and Security

CalAssist implements security measures designed to protect user data including:

• Encrypted communication using HTTPS
• Server-side access controls
• Data transformation safeguards preventing exposure of sensitive information
• Logging and audit trails for AI data access

7. User Control

Users maintain control over their data.

Users may:

• Revoke Google access through their Google Account settings
• Delete their account
• Modify or delete calendar events and tasks within the application

When an account is deleted, associated user data is removed from active systems.

8. Third-Party Services

CalAssist may rely on trusted infrastructure and service providers to operate the platform, including cloud infrastructure, analytics tools, and AI processing services.

These providers are used only to deliver the CalAssist service and are contractually restricted from using the data for unrelated purposes.

9. Data Retention

CalAssist retains user data only for as long as necessary to provide the service.

If a user deletes their account, associated personal data is deleted or anonymized unless retention is required for legal or security purposes.

10. Children's Privacy

CalAssist is not intended for individuals under the age of 13. We do not knowingly collect personal information from children.

11. Changes to This Policy

This Privacy Policy may be updated periodically. Users will be notified of material changes through the platform or website.

12. Contact

If you have questions regarding this Privacy Policy, please contact: support@calassist.ai